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Last updated: Wednesday 23 August, 2017
Facilities and Compliance Coordinator - Book Manufacturing Facility - Lightning Source UK Ltd
-- Not set --
Kiln Farm, Milton Keynes, MK11 3LW

About the Job

Facilities & Compliance Coordinator

Job Summary

To assist the Facilities & Compliance Manager to ensure that the company is conducting its business in full compliance with all national and international laws and regulations that pertain to our particular industry, as well as professional standards, accepted business practices and internal in-house standards.
You will be responsible for assisting the enforcement of regulations in all aspects and levels of business as well as provide guidance on compliance matters for ISO and Health and Safety.
Facilities, Compliance, Health & Safety Co-ordination and Administration. Review to identify compliance issues and provide advice or training to colleagues. Implement systems, procedures, and policies; completing projects in support of compliance.

Ensure effective, planned and reactive maintenance of the building fabric and plant for the facility
Ownership of allocated projects from business case to execution including the completion of capital expenditure forms
Coordination and review of building security
Arrange and oversee the maintenance and repair of the facilities fixtures and fittings along with minor works and liaise with the appropriate department to minimize disruption
Manage the tender process for external contractors
Effectively manage relationships with external facilities suppliers such as cleaning contractors and ensure service level agreements are maintained
Manage the approved contractor list ensuring that the appropriate checks are made and documentation is available if requested
Switchboard and Reception Duties as needed - providing reception cover for lunch break, sickness and holidays
Co-ordination of security including the issue of cards for the door access systemHealth and Safety
Provide hazard identification, complete risk assessments and manage corrective actions to maintain the management system
Investigating and following up safety near misses, accidents and incidents, identifying root causes, developing corrective action plans, proposing improvements to safety systems
Submitting RIDDOR reports
Promote best practice and a 'safe workplace’ culture to all associates
Co-ordinate and monitor H&S and compliance Training in regards to First Aid, Fire Wardens, ISO Auditing
To deliver programmes of induction or refresher training using interactive and practical methods i.e. H&S/ manual handling / COSHH
Monitor Accidents at work and assist with investigations and reports
Maintain the company health and safety legal register
Maintain safe systems of work

Environmental & Energy Management
Ensure familiarity with the requirements of the ISO standards
Ensure compliance with all Energy and Environmental Legislation
Management and Control of our environmental impacts.
Evaluate the efficiency of energy and environmental controls and improve them continuously
Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues
Investigating and following up incidents, identifying root causes, developing corrective action plans, proposing improvements to energy and environmental management systems
Maintain the energy and environmental legal register
Carry out internal auditing and take on the role of the Lead auditor
To be an active member of the energy and environmental team
Co-operating with colleagues to help achieve our environmental sustainability objectives
Communicate across the business on progress on the annual objectives
Driving and promoting continuous improvement
Carry out environmental inspections

Manage allocated department budget spend including the tracking of costs and invoice management
Support annual budget planning process

Business Continuity
Take the lead on the emergency response team for such things as chemical spillages, fire, and flood
Support the management in the updating and testing of the Business Continuity plan

Communicate with associates, interested 3rd parties and external organisations that can affect, be affected by, or perceive itself to be affected by our activities
Working within the wider team supporting other duties or projects as needed
Update job knowledge by participating in training opportunities; reading professional publications.
Driving and promoting continuous improvement
Manage your working day in line with company policy and practises on Energy and Environmental management system to ISO 14001 and ISO 50001 standards.
Conducting work with proper regard to good environmental management practices as defined within our energy and environmental policy
Preserve the company’s integrity by making sure it stays on a lawful and ethical course
To carry a mobile company phone to take emergency calls outside of working hours
To be responsible for your own Health and Safety and be aware of factors affecting your colleagues to maintain a safe environment. To report any accidents, potential hazards to your Line Manager immediately
ICG Detailed Schedule
Minimum Qualifications
Qualifications / Education
NEBOSH General Certificate or equivalent years of experience in a H&S role
A level / Degree or practical City & Guilds level qualification preferred
Experience of ISO standards preferred
Solid and up to date understanding of Environmental, Health and Safety requirements in a commercial property to support the internal business systems
General Math & Statistical Analysis
Commitment to continuous personal development and keenness to continual learning

Skills & Experience
Experience of working in a fast-paced manufacturing environment
A professional with high ethical standards
Demonstrable literacy and communication skills
Demonstrable planning and organisational skills
Multi task and prioritise workload
Diligent and willing to see an issue through to resolution.
Analysing Information, Coordination, Administrative Writing Skills
A honed alertness and vigilance to potential breaches in safety or compliance
Actively enforcing mandatory reporting and seeking out weakness
Strong constitution and conviction and the strength to stand by difficult decisions
Willing to take a role model approach in setting the tone for corporate integrity
A positive and proactive attitude and quick to response to requests
Ability to work as part of a team
Ability to make considered decisions and where necessary take emergency action

Legal Compliance
Experience of auditing
Research & Reporting
Fine eye for detail and accuracy

Ability to travel often at short notice between current Ingram facilities in MK, London, Plymouth, Germany, Australia and future facilities as needed.
Ability to work flexibly as required.

Essential Physical Demands
Manual handling required
Ability to lift/carry in full range of motion up to 50 lbs.
Ability to push/pull in a manufacturing environment up to 50 lbs
Ability to grip/grasp
Ability to bend, kneel/squat, twist/turn, reach above shoulder, and type/keyboard frequently
Preferred Qualifications
Working Hours
40 hour Week
8.30am -17.30pm Mon - Fri
Standard start / finish times may vary from time to time to manage the facility or work
Some weekend / evening work maybe required
Skills: Distribution, Operations, Production

Job information

Start date: 23 Aug, 2017
Duration: Permanent

Contact information

Contact name: Naomi Holness, HR Generalist
Telephone: 08451214553
Reference: AJR/FCC101#

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